Director Duties

There are 15 Directors on PROBUS Canada's management team. There is one Director from each of the Probus districts. Each Director is elected by the clubs in their district. 

Qualifications and Duties of Directors (Revised January 2024)

Qualifications

1. Must be a Past President and a current Member of a Probus club in Canada.

2. Must not have served more than three years as a previous member of the Board of Directors of PROBUS Canada.

3. Must be recommended by the President of her/his Probus club.

4. Must have an understanding/knowledge of the Constitution and Bylaws of PROBUS Canada and the Standard Constitution and Suggested Bylaws for Local Probus clubs in Canada;

5. Must be prepared to pursue self-improvement and effectiveness as a Director;

6. Must be committed to attending Board meetings, committee meetings, and periodic (quarterly) conference calls fully prepared to discuss matters on the agenda;

7. Must demonstrate leadership by personally supporting and promoting Probus to the best of his/her ability.

8. Must be willing to serve for a three-year term and a second three-year term if re-elected in his/her district).

9. Must have access to a computer and email and be prepared to access the online Directors’ Manual.

Primary Duties

1. To manage and/or supervise the activities and affairs of the corporation;

2. To act honestly and in good faith with a view to the best interests of the corporation;

3. To exercise care and due diligence in dealings with Probus clubs in his/her district.

4. To disclose any conflict of interest;

5. To comply with the Act, articles, bylaws of PROBUS Canada and any unanimous members agreements;

6. To assist in the promotion and development of new Probus clubs in his/her district;

7. To be available to provide advice and guidance to existing clubs in his/her district when requested;

8. To serve on special Committees or Task Forces of the Board when requested;

9. To be willing to serve on the Executive Committee of the Board; and

10. To provide Director quarterly reports to the Board and encouraged to district clubs as follows: January to March; April to June; July to September; October to December. 

11. Note: The average time needed to perform her/his duties depends upon the number of clubs a Director is responsible for.

Additional Responsibilities

1. To visit each Probus club in his/her district at least once during each three-year term of office in the manner and to the extent feasible, considering the number of clubs in the district and its geographic breadth;

2. To monitor and advise the General Manager of Certificate of Congratulations requirements. This could be at the 5th, 10th, 15th, 20th Anniversary depending on the wishes or requests of the clubs in the district, and to present same to the clubs as feasible;

3. To facilitate and participate in his/her district meetings; and

4. To act as the liaison between Probus clubs in his/her district and PROBUS Canada.